Terms of Business

Agreed terms
1.    Interpretation

1.1  Definitions:

Business Day: a day other than a Saturday, Sunday, or public holiday in England, when banks in London are open for business.

Charges: the charges payable by the Customer for the supply of the Services by HR FiiT, as set out in the Contract Details and Schedule 2 of the Contract.

Conditions: these terms and conditions set out in clause 1 (Interpretation) to clause 10 (General) (inclusive).

Contract: the contract between the Customer and HR FiiT for the supply of the Services in accordance with the Contract Details these Conditions and any Schedules.

Control: has the meaning given in section 1124 of the Corporation Tax Act 2010, and the expression change of control shall be construed accordingly.


Customer Materials: all materials, equipment and tools, drawings, specifications, and data supplied by the Customer to HR FiiT.

Deliverables: all documents, products and materials developed by HR FiiT or its agents, subcontractors, and personnel as part of or in relation to the Services in any form, including without limitation computer programs, data, reports, and specifications (including drafts) and the Key Deliverables set out in the Contract Details.

Intellectual Property Rights: patents, utility models, rights to inventions, copyright and neighbouring and related rights, moral rights, trademarks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

Services: the services, including without limitation any Deliverables, to be provided by HR FiiT pursuant to the Contract, as described in Schedule 1 of the Contract. 

Services Start Date: the day on which HR FiiT is to start provision of the Services, as set out in the Contract Details.

HR FiiT IPRs: all Intellectual Property Rights subsisting in the Deliverables excluding any Customer Materials incorporated in them. 

1.2    Interpretation:

(a)    A reference to legislation or a legislative provision:
       (i)    is a reference to it as it is in force as at the date of this agreement; and
       (ii)    shall include all subordinate legislation made as at the date of this agreement under that legislation or legislative provision.

(b)    Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.

(c)    A reference to writing or written includes fax and email.

2.    Commencement and term

The Contract shall commence on the date when it has been signed by both parties and shall continue, unless terminated earlier in accordance with its terms, until either party gives to the other not less than one months' written notice to terminate, expiring on or after the first anniversary of the Services Start Date.

3.    Supply of services

3.1    HR FiiT shall supply the Services to the Customer from the Services Start Date in accordance with the Contract.

3.2    In supplying the Services, HR FiiT shall:

(a)    perform the Services with reasonable care and skill;

(b)    use reasonable endeavours to perform the Services in accordance with the service description set out in Schedule 1; 

(c)    ensure that the Deliverables, and all goods, materials, standards and techniques used in providing the Services are of satisfactory quality and are fit for purpose;

(d)    comply with: 
       (i)    all applicable laws, statutes, regulations, and codes from time to time in force; and
       (ii)    the Mandatory Policies,
       provided that HR FiiT shall not be liable under the Contract if, as a result of such compliance, it is in breach of any of its obligations under the         Contract.

(e)    observe all reasonable health and safety rules and regulations and security requirements that apply at any of the Customer's premises and have been communicated to HR FiiT, provided that HR FiiT shall not be liable under the Contract if, as a result of such observation, it is in breach of any of its obligations under the Contract; and

(f)    take reasonable care of all Customer Materials in its possession and make them available for collection by the Customer on reasonable notice and request, always provided that HR FiiT may destroy the Customer Materials if the Customer fails to collect the Customer Materials within a reasonable period after termination of the Contract. 

4.    Customer's obligations

4.1    The Customer shall: 

(a)    co-operate with HR FiiT in all matters relating to the Services;

(b)    provide, for HR FiiT, its agents, subcontractors, consultants, and employees, in a timely manner and at no charge, access to the Customer's premises, office accommodation, data and other facilities as reasonably required by HR FiiT; and

(c)    provide, in a timely manner, such information as HR FiiT may reasonably require, and ensure that it is accurate and complete in all material respects. 

4.2    If HR FiiT's performance of its obligations under the Contract is prevented or delayed by any act or omission of the Customer, its agents, subcontractors, consultants or employees, HR FiiT shall: 

(a)    not be liable for any costs, charges or losses sustained or incurred by the Customer that arise directly or indirectly from such prevention or delay;

(b)    be entitled to payment of the Charges despite any such prevention or delay; and

(c)    be entitled to recover any additional costs, charges or losses HR FiiT sustains or incurs that arise directly or indirectly from such prevention or delay.

5.    Data protection 

The parties shall comply with their data protection obligations. 

6.    Intellectual property

6.1    HR FiiT and its licensors shall retain ownership of all HR FiiT IPRs. The Customer and its licensors shall retain ownership of all Intellectual Property Rights in the Customer Materials.

6.2    HR FiiT grants the Customer or shall procure the direct grant to the Customer of, a fully paid-up, worldwide, non-exclusive, royalty-free, licence to copy HR FiiT IPRs for the purpose of receiving and using the Services and the Deliverables in the Customer's business during the term of the Contract. 

6.3    The Customer grants HR FiiT a fully paid-up, worldwide, non-exclusive, royalty-free, non-transferable licence to copy and modify the Customer Materials for the term of the Contract for the purpose of providing the Services to the Customer in accordance with the Contract.

6.4    The Customer shall indemnify HR FiiT in full against any sums awarded by a court against HR FiiT arising of or in connection with any claim brought against HR FiiT for infringement of a third party's rights (including any Intellectual Property Rights) arising out of, or in connection with, the receipt or use of the Customer Materials by HR FiiT.

7.    Charges and payment

7.1    In consideration for the provision of the Services, the Customer shall pay HR FiiT the Charges in accordance with this Clause 7. 

7.2    All amounts payable by the Customer exclude amounts in respect of value added tax (VAT), which the Customer shall additionally be liable to pay to HR FiiT at the prevailing rate (if applicable), subject to receipt of a valid VAT invoice. 

7.3    HR FiiT shall submit invoices for the Charges plus VAT if applicable to the Customer at the intervals specified in Schedule 2. Each invoice shall include all reasonable supporting information required by the Customer.

7.4    The Customer shall pay each invoice due and submitted to it by HR FiiT, within 14 days of receipt, to a bank account nominated in writing by HR FiiT.

7.5    If the Customer fails to make any payment due to HR FiiT under the Contract by the due date for payment, then, without limiting HR FiiT's remedies under clause 9 (Termination):

(a)    the Customer shall pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause will accrue each day at 4% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%.

(b)    HR FiiT may suspend all Services until payment has been made in full. 

7.6    All amounts due under the Contract from the Customer to HR FiiT shall be paid by in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law). 

8.    Limitation of liability

8.1    HR FiiT has obtained insurance cover in respect of its own legal liability for individual claims not exceeding £2,000,000 per claim. The limits and exclusions in this clause reflect the insurance cover HR FiiT has been able to arrange and the Customer is responsible for making its own arrangements for the insurance of any excess loss.

8.2    References to liability in this clause 8 include every kind of liability arising under or in connection with the Contract including but not limited to liability in contract, tort (including negligence), misrepresentation, restitution or otherwise. 

8.3    Nothing in this clause 8 shall limit the Customer's payment obligations under the Contract.

8.4    Nothing in the Contract limits any liability which cannot legally be limited, including but not limited to liability for:

(a)    death or personal injury caused by negligence;
(b)    fraud or fraudulent misrepresentation; and
(c)    breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession). 

8.5    Subject to clause 8.4 (Liabilities which cannot legally be limited) HR FiiT's total liability to the Customer for all loss or damage shall not exceed £2,000,000.

8.6    Subject to clause 8.3 (No limitation on customer's payment obligations), and clause 8.4 (Liabilities which cannot legally be limited), this clause 8.6 sets out the types of loss that are wholly excluded:

(a)    loss of profits;
(b)    loss of sales or business;
(c)    loss of agreements or contracts;
(d)    loss of anticipated savings;
(e)    loss of use or corruption of software, data or information;
(f)    loss of or damage to goodwill; and
(g)    indirect or consequential loss.

8.7    HR FiiT has given commitments as to compliance of the Services with relevant specifications in clause 3. In view of these commitments, the terms implied by sections 3, 4 and 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from the Contract.

8.8    Unless the Customer notifies HR FiiT that it intends to make a claim in respect of an event within the notice period, HR FiiT shall have no liability for that event. The notice period for an event shall start on the day on which the Customer became, or ought reasonably to have become, aware of the event having occurred and shall expire 12 months from that date. The notice must be in writing and must identify the event and the grounds for the claim in reasonable detail.

9.    Termination

9.1    Without affecting any other right or remedy available to it, either party to the Contract may terminate it with immediate effect by giving written notice to the other party if:

(a)    the other party commits a material breach of any term of the Contract which breach is irremediable or (if such breach is remediable) fails to remedy that breach within a period of 28 days after being notified in writing to do so; 

(b)    the other party takes any step or action in connection with its entering administration, provisional liquidation or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), applying to court for or obtaining a moratorium under Part A1 of the Insolvency Act 1986, being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction; 

(c)    the other party suspends, or threatens to suspend, or ceases or threatens to cease to carry on all or a substantial part of its business; or

(d)    the other party's financial position deteriorates to such an extent that in the terminating party's reasonable opinion the other party's capability to adequately fulfil its obligations under the Contract has been placed in jeopardy.

9.2    Without affecting any other right or remedy available to it, HR FiiT may terminate the Contract with immediate effect by giving written notice to the Customer if:

(a)    the Customer fails to pay any amount due under the Contract on the due date for payment; or

(b)    there is a change of control of the Customer.

9.3    On termination of the Contract for whatever reason:

(a)    the Customer shall immediately pay to HR FiiT all of HR FiiT's outstanding unpaid invoices and interest and, in respect of Services supplied but for which no invoice has been submitted, HR FiiT may submit an invoice, which shall be payable immediately on receipt; 

(b)    any provision of the Contract that expressly or by implication is intended to come into or continue in force on or after termination or expiry of the Contract shall remain in full force and effect; and

(c)    termination or expiry of the Contract shall not affect any of the rights, remedies, obligations, or liabilities of the parties that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of the Contract which existed at or before the date of termination or expiry.

10.    General

10.1    Force majeure. Neither party shall be in breach of the Contract nor liable for delay in performing, or failure to perform, any of its obligations under the Contract if such delay or failure result from events, circumstances or causes beyond its reasonable control. 

10.2    Assignment and other dealings.

(a)    The Customer shall not assign, transfer, charge, subcontract, declare a trust over or deal in any other manner with any or all of its rights and obligations under the Contract without HR FiiT's prior written consent. 

(b)    HR FiiT may at any time assign, transfer, charge, subcontract, declare a trust over or deal in any other manner with any or all of its rights under the Contract.

10.3    Confidentiality.

(a)    Each party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or HR FiiT’s of the other party, except as permitted by clause 10.3.

(b)    Each party may disclose the other party's confidential information:
       (i)    to its employees, officers, representatives, contractors, subcontractors, or advisers who need to know such information for the purposes of         carrying out the party's obligations under the Contract. Each party shall ensure that its employees, officers, representatives, contractors,                   subcontractors, or advisers to whom it discloses the other party's confidential information comply with this clause 10.3; and
       (ii)    as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.

(c)    Neither party shall use any other party's confidential information for any purpose other than to perform its obligations under the Contract.

10.4    Entire agreement. 

(a)    The Contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations, and understandings between them, whether written or oral, relating to its subject matter.

(b)    Each party acknowledges that in entering into the Contract it does not rely on and shall have no remedies in respect of any statement, representation, assurance, or warranty (whether made innocently or negligently) that is not set out in the Contract. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in the Contract.

10.5    Variation. No variation of the Contract shall be effective unless it is in writing and signed by the parties (or their authorised representatives). 

10.6    Waiver. 

(a)    A waiver of any right or remedy under the Contract or by law is only effective if given in writing and shall not be deemed a waiver of any subsequent right or remedy.

(b)    A failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy provided under the Contract or by law shall prevent or restrict the further exercise of that or any other right or remedy.

10.7    Severance. If any provision or part-provision of the Contract is or becomes invalid, illegal, or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause 10.7 shall not affect the validity and enforceability of the rest of the Contract.

10.8    Notices.

(a)    Any notice or other communication given to a party under or in connection with the Contract shall be in writing and shall be:
       (i)    delivered by hand or by pre-paid first-class post or other next working day delivery service at its registered office (if a company) or its               principal place of business (in any other case); or 
       (ii)    sent by fax to its main fax number or sent by email to the address specified above.

(b)    Any notice or communication shall be deemed to have been received:

       (i)    if delivered by hand, at the time the notice is left at the proper address;
       (ii)    if sent by pre-paid first-class post or other next working day delivery service, at 9.00 am on the second Business Day after posting; or
       (iii)    if sent by fax or email, at the time of transmission, or, if this time falls outside business hours in the place of receipt, when business hours         resume. In this clause 10.8(b)(iii), business hours means 9.00am to 5.00pm Monday to Friday on a day that is not a public holiday in the             place of receipt.

(c)    This clause 10.8 does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution. 

(d)    A notice given under the Contract is not valid if sent by email.

10.9    Third party rights. 

(a)    The Contract does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Contract.

(b)    The rights of the parties to rescind or vary the Contract are not subject to the consent of any other person.

10.10    Governing law. The Contract, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation, shall be governed by, and construed in accordance with the law of England and Wales.

10.11    Jurisdiction. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the Contract or its subject matter or formation.